European Association for Machine Translation home page
Call for Papers
Author Guidelines
Important Dates
Conference Site
Accepted Papers
Last updated:
   15th March 2005

Formatting Guidelines for Final Papers

If you are preparing your final paper using Microsoft Word or a compatible word-processor, please download and use this template: To use the template, please copy it into Word's Templates directory, following these steps:

  1. After downloading the template file, open it using MS Word.
  2. Use the Save As command in Word to save a copy of the template. In the Save As dialog box, make sure that you specify 'Microsoft Word Template (.dot)' in the Save as Type field (right at the bottom of the dialog). If you select this, the target folder automatically becomes Word's default templates folder, so you do not need to do anything else.
  3. In the Save As window, click Save to save a copy of the template file.
  4. Close the template file.
  5. From Word's File menu, choose New... If you are using Word 2003 (or even 2002 in some cases), find the Templates... On my computer link to the left of your screen, then click on it. The Templates dialog box should appear.
  6. In the Templates dialog box, double-click the (or the Eamt2005, whichever you see) icon. The template should appear, and you are ready to go.
It is highly recommended to use the Word template instead of formatting the paper manually. Please use the template in all cases, unless you do not have access to Word or a compatible word-processor.

In all cases, please send us your final paper in .doc or .rtf format.

If your paper includes figures and/or tables, please convert it to PDF or PostScript (and send us this file too) so that we will be able to see what you intended to publish -- in case the paper gets scrambled when loaded into our Word configuration or printed from it.

If you cannot use the template, so you must manually format your paper, use the following settings:

Paper: Standard A4
Margins: (mirrored)
Top: 2.5 cm (1 in), Bottom: 2,5 cm (1 in)
Inside: 2 cm (0.8 in), Outside: 2 cm (0.8 in)
Plus, use a gutter of 1 cm (0.4 in) which is added to the inside margin, so the effective inside margin will be 3 cm.

The typeface is 'Times' throughout the paper.

Paper title: 16 pt, centered, boldface
Author name: 12 pt, centered, regular
Affiliation: 12 pt, centered, regular
E-mail: 12 pt, centered, regular

Abstract text: 10 pt, justified, but indented by 1.5 cm (0.6 in) both from the left and right. Introduce the abstract by 'Abstract.' set in boldface.

Heading 1: 14 pt, left-aligned, boldface, before 12 pt, after 6 pt, numbered (1., 2. etc.) Heading 2: 12 pt, left-aligned, boldface, before 12 pt, after 6 pt, numbered (1.1., 1.2., 2.1. etc) Heading 3: 11 pt, left-aligned, boldface, italic, before 12 pt, after 3 pt, numbered (1.1.1. etc)

Body text: 11 pt, justified, first line indented by 0.5 cm (0.2 in)

First lines of pargraphs immediately after a Heading 1 or a Heading 2 should not be indented.

For figure or table captions, use 9 pt, boldface, centered.

For reference entries, use 10 pt, justified, and 3 pt after each paragraph. First line is not indented here.

If you are formatting your paper manually, you do not have to adjust page headers and footers, this will be done during the final typesetting session for the proceedings.

If you would like to see how your paper should look like, please download this PDF file: eamt2005template.pdf

Should you have any questions, please feel free to contact Balázs Kis (