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EAMT Sponsorship of Activities (INSTRUCTIONS UPDATED)

Students' edition

Call for Proposals

The European Association for Machine Translation (EAMT) is an organization that serves the growing community of people interested in MT and translation tools, including translators, users, developers, and researchers of this increasingly viable technology.

As part of its commitment to promote research, development and awareness about translation technologies, the EAMT is launching a new call for proposals to fund MT-related activities led by students during 2021.

Purpose of the Call

The EAMT is planning to support various MT activities such as shared tasks, workshops, teaching and awareness initiatives, open-source initiatives, dataset creation and small research and development projects by its current student members. 

The EAMT particularly welcomes proposals from students in all levels of education, including undergraduates, postgraduates and PhD students. 

Topics of interest include, but are not limited to:

  • Recent developments in MT research.
  • MT evaluation methodology, metrics and results.
  • Launch of MT-specific evaluation campaigns.
  • New or prospective commercial users of MT technology.
  • MT environments (workflow, support tools, etc.).
  • Interaction between users and MT systems.
  • MT combined with other technologies (translation memories, speech translation, cross-language information retrieval, multilingual text categorization, multilingual text summarization, etc.).
  • MT for less-resourced languages: development, usage, etc.
  • MT in the social internet: new uses, new modes of development.
  • MT for crisis management. 
  • Training events on MT, particularly on recent developments.
  • Events to disseminate MT, especially to the wider public (including shared tasks).
  • Creation of datasets for MT research.

All proposals will be screened by a review committee that consists of EAMT Executive Committee members and possibly a few appointed external experts if necessary.

Submission information
Eligibility requirements

In order to qualify for funding, the individual making the proposal must be a confirmed student member of the EAMT at submission time. Applicants will also need formal approval from their PhD supervisor.

Membership information:

Selection criteria
  • The proposed activity should be of direct interest to the MT community at large: researchers, developers, vendors translators and/or users of MT technologies.
  • The proposal shall clearly describe the purpose of the project and include measurable mid-project milestones for which a report should be submitted (see below).
  • Preference will be given to projects which by nature will involve and be beneficial for several persons, as for instance conferences, seminars, workshops, shared tasks and tutorials.
  • Proposals with a significant, clearly identified impact on the MT community (through the development, dissemination or use of project results) are those most likely to be accepted.
  • Proposals that bring together different aspects of MT will be especially valued.
  • The proposal should be clearly justified as being technically and/or scientifically sound.
  • The quality and efficiency of the implementation of the proposal will be evaluated.
  • The budget should be adequate for the proposed objectives and the actual implementation of the activity.

EAMT anticipates funding several proposals for various activities. 

The total foreseen EAMT Budget for this call is around €4,000 to cover all granted projects. The maximum amount EAMT can grant for a single project will be €4,000. During the negotiation stage, budget adjustments may be required by the EAMT executive committee. This means that the EAMT may only offer to partially fund a project. 

A project being granted financial support by EAMT according to this call will receive 50% of the granted amount at the start of the project. The proposer will receive the remaining 50% when the mid-project progress report has been received by the EAMT Secretary and substantiates that the mid-project milestones are met, and furthermore provided that the proposer is still a current member of the EAMT.

Contact for enquiries
Carolina Scarton
EAMT Secretary

Submission procedure

Candidates should submit their proposals as a single PDF file, written in English, that is composed of the elements described below.

  1. Proposal description: 2-page maximum
  2. Person/organization experience: 1-page maximum
  3. Budget and project planning overview: 1-page maximum
  4. Supervisor's letter of approval: 1-page maximum

Proposals should be submitted no later than the deadline (see Important Dates below) through EasyChair: (Submission type: Project Proposals - Students). Authors are encouraged to use the template available at Templates for both LaTeX and Microsoft Word are available.

Detailed description of sections of the proposal
  1. Proposal summary (two pages) in English
    1. Complete contact information of candidate.
    2. A clear and detailed description of the proposed event or activity.
    3. A statement on why this event or activity would be helpful for the community and the development of your studies (you should establish a clear connection between this activity and your degree project).
    4. A statement justifying why EAMT should support this event or activity.
  2. Experience of the proposing person in the field (up to one page)
    1. It may include a list of experience and related skills of the participants of the team (your team may be composed by your supervisors and potential collaborators).
  3. Budget and project planning overview (up to one page)
    1. A breakdown of the costs estimated for the entire activity or event.
    2. Clear milestones and deliverables must be indicated.
    3. An identification of the support requested from EAMT and possible other supporting funds.
  4. Supervisor's letter of approval (up to one page)
    1. A letter from your supervisor stating that they approve your project submission and that they will act as fund manager if needed (please note that EAMT needs to make payments into a research account set up at your institution).
Important Dates
  • Circulation of the Call: August 18, 2020
  • Submission deadline for proposals: October 16, 2020, 23:59 CEST *October 30, 2020, 23:59 CET*
  • Acceptance notifications and negotiations to start on: December 7, 2020 December 14, 2020
In case of acceptance:
  • Mid-project progress report due: June 30, 2021, 23:59 CEST
  • Final report and deliverables due: January 31, 2022, 23:59 CET
Additional provisions
  • Only complete proposals will be reviewed.
  • All information submitted with proposals will be regarded as confidential and will only be used in the context of this project.
  • Following the recommendations from the reviewers and EAMT executive members, projects may be approved with amendments that will be discussed during the negotiation stage.
  • The funded projects may be required to report at the EAMT events (e.g. Poster at the EAMT conference, a short progress report for the General assembly, etc.). If you think you will not have funds for attending the EAMT event you can add travel costs to your budget.
  • The EAMT should be acknowledged in all materials related to the project, activity or initiative.
No obligation to award the proposal

The EAMT shall be under no obligation to fund the proposals pursuant to this call for proposals. EAMT shall not be liable for any compensation with respect to candidates whose proposals have not been accepted. Nor shall it be liable in the event of its deciding not to award the proposal.