MT Summit 2025: Support for participants from low-income countries and war zones

Call for Participation

The European Association for Machine Translation (EAMT) is an organisation that serves the growing community of people interested in MT and translation tools, including translators, users, developers, and researchers of this increasingly viable technology.

As part of its commitment to promote research, development, and awareness about translation technologies, the EAMT opens a call for a few bursaries to support MT Summit 2025 attendees from areas affected by war and low-income countries. The 20th Machine Translation Summit (MT Summit 2025) conference will be held in Geneva, Switzerland, from June 23rd to June 27th.

Purpose of the Call

This call is dedicated to support MT Summit 2025 attendees who do not have funds to attend the conference, from areas affected by war or low-income countries in Europe, the Middle East or Africa.

The EAMT particularly encourages applications from early career researchers.

All applications will be screened by EAMT executive committee members.

Application information

Eligibility requirements

In order to qualify for this call, the individual must be a student or an employee of an institution located in areas affected by war or in low-income countries in Europe, the Middle East or Africa, that would not be able to attend the conference without this support. Students and early-career researchers/academics will have priority. We will also give priority to people with accepted papers in the main conference.

Selection criteria

• The selection will be made based on the information submitted to the provided Google Forms (link below).
• One of the fields in the form is a “motivation letter”, where you should describe your motivation for attending the MT Summit 2025 conference and explain why you do not have other funds to sponsor your attendance.
• You should also submit a CV, highlighting your years of experience in the MT area.

Bursaries

EAMT anticipates funding several applications. Selected participants will be announced on 18th April 2025 and will receive complimentary membership in the EAMT for 2025, free registration at the MT Summit 2025 conference and paid accommodation in Geneva.

Contact for enquiries

Sara Szoc

EAMT Secretary

e-mail: saraszocgmail.com

Applications

Candidates should submit their applications via a Google Form: https://forms.gle/Mu6rJhdRwCnzjJSt7

Important Dates

• Circulation of the Call: March 17th, 2025
• Submission deadline for applications: April 4th, 2025, 23:59 CEST April 11th, 2025, 23:59 CEST
• Notification: April 18th, 2025

Additional provisions

• Only complete applications will be reviewed.
• All information submitted with applications will be regarded as confidential and will only be used in the context of this call.

No obligation to award the bursaries

The EAMT shall be under no obligation to fund the applications pursuant to this call for participation. EAMT shall not be liable for any compensation with respect to candidates whose applications have not been approved. Nor shall it be liable in the event of it deciding not to award the bursaries.

MT Summit 2025: Bursaries for Translators

Call for Participation

The European Association for Machine Translation (EAMT) is an organisation that serves the growing community of people interested in MT and translation tools, including translators, users, developers, and researchers of this increasingly viable technology.

As part of its commitment to promote research, development, and awareness about translation technologies, the EAMT opens a call for a few bursaries to support translators and Translation Studies’ students. The 20th Machine Translation Summit (MT Summit 2025) conference will be held in Geneva, Switzerland, from June 23rd to June 27th.

Purpose of the Call

This call is dedicated to support translators and Translation Studies’ students, working or studying in European, Middle-Eastern or African countries, who do not have funds to attend the conference.

The EAMT particularly encourages applications from early-career translators.

All applications will be screened by EAMT executive committee members.

Application information

Eligibility requirements

In order to qualify for this call, the individual must be a translator or enrolled in a Master or PhD course in Translation Studies. The support is only available to individuals working or studying in European, Middle-Eastern or African countries. Freelance translators and students will have priority. We will also give priority to people with accepted papers in the main conference.

Selection criteria

• The selection will be made based on the information submitted to the provided Google Forms (link below).
• One of the fields in the form is a “motivation letter”, where you should describe your motivation for attending the Mt Summit 2025 conference and explain why you do not have other funds to sponsor your attendance.
• You should also submit a CV, highlighting your years of experience in the translation area and your experience working with MT.
• For students: you should also submit an official proof of student status, signed by your University.

Bursaries

EAMT anticipates funding several applications. Selected participants will be announced on 18th April 2025 and will receive complimentary membership in the EAMT for 2025, free registration at the MT Summit 2025 conference and paid accommodation in Geneva.

Contact for enquiries

Sara Szoc

EAMT Secretary

e-mail: saraszocgmail.com

Applications

Candidates should submit their applications via a Google Form: https://forms.gle/iitbUnRDqctatT9p6

Important Dates

• Circulation of the Call: March 17th, 2025
• Submission deadline for applications: April 4th, 2025, 23:59 CEST April 11th, 2025, 23:59 CEST
• Notification: April 18th, 2025

Additional provisions

• Only complete applications will be reviewed.
• All information submitted with applications will be regarded as confidential and will only be used in the context of this call.

No obligation to award the bursaries

The EAMT shall be under no obligation to fund the applications pursuant to this call for participation. EAMT shall not be liable for any compensation with respect to candidates whose applications have not been approved. Nor shall it be liable in the event of it deciding not to award the bursaries.

MT Summit 2025: Bursaries for attendees with disabilities

Call for Participation

The European Association for Machine Translation (EAMT) is an organisation that serves the growing community of people interested in MT and translation tools, including translators, users, developers, and researchers of this increasingly viable technology.

As part of its commitment to promote research, development, and awareness about translation technologies, and to promote inclusivity in our community, the EAMT opens a call for a few bursaries to support attendees with disabilities, in attending the 20th Machine Translation Summit (MT Summit 2025) conference will be held in Geneva, Switzerland, from June 23rd to June 27th.

Purpose of the Call

This call is dedicated to support potential MT Summit 2025 attendees with disabilities, working or studying in European, Middle-Eastern or African countries.

All applications will be screened by EAMT executive committee members.

Application information

Eligibility requirements

In order to qualify for this call, the individual must be a researcher, student, or translator working in the field of Machine Translation, with a diagnosed disability. The support is only available to individuals working or studying in European, Middle-Eastern or African countries. We will also give priority to people with accepted papers in the main conference.

Selection criteria

• The selection will be made based on the information submitted to the provided Google Forms (link below).
• One of the fields in the form is a “motivation letter”, where you should describe your motivation for attending the MT Summit 2025 conference and explain why you need EAMT support (e.g. hiring sign language interpreters, hiring a guide for a blind person, support the transport of service dogs, etc).
• You should also add the estimated cost for the support (if known).
• You should also submit a CV, highlighting your years of experience and your experience working with MT.
• For students: you should also submit an official proof of student status, signed by your University.
• Please DO NOT add medical documents.
• Please note that the support required can be tailored to your specific disability. Therefore, you can apply with your proposal.

Bursaries

EAMT anticipates funding several applications. Selected participants will be announced on the 18th April 2025. The level of support will be decided based on your request and associated costs. EAMT anticipates that it may partially fund bursaries.

Contact for enquiries

Sara Szoc

EAMT Secretary

e-mail: saraszocgmail.com

Applications

Candidates should submit their applications via a Google Form: https://forms.gle/msMVcFsK9xXxeUr79

Important Dates

• Circulation of the Call: March 17th, 2025
• Submission deadline for applications: April 4th, 2025, 23:59 CEST April 11th, 2025, 23:59 CEST
• Notification: April 18th, 2025

Additional provisions

• Only complete applications will be reviewed.
• All information submitted with applications will be regarded as confidential and will only be used in the context of this call.

No obligation to award the bursaries

The EAMT shall be under no obligation to fund the applications pursuant to this call for participation. EAMT shall not be liable for any compensation with respect to candidates whose applications have not been approved. Nor shall it be liable in the event of it deciding not to award the bursaries.

MT Summit 2025: CALL FOR EXPRESSIONS OF INTEREST

The European Association for Machine Translation (EAMT) invites expressions of interest to host the MT Summit 2025 conference, to be held in Europe, the Middle East or Africa (EMEA) between Summer and Autumn 2025. This will be the 20th Machine Translation Summit, which takes place bi-annually and its organisation and is overseen by the International Association for Machine Translation (IAMT), rotating between the sister organisations: EAMT, AMTA (Association for Machine Translation in the Americas) and AAMT (Asia-Pacific Association for Machine Translation). 

At this stage, we seek draft proposals from prospective bidders. These will be evaluated and promising bidders will be asked to provide additional information for the final selection. The EAMT president will act as general chair and will work together with local organisers to design and shape the conference, including the appointment of chairs.

Draft proposals (due August 20, 2023) should include information on all of the following items:
1. Proposed dates: between Spring and Autumn 2025
2. Location: city and conference venue. Indicate whether the conference would be held at a university, hotel or convention centre. Bear in mind that EAMT is growing and we expect the same will happen with MT Summit. While Ghent (EAMT 2022) had around 120 registered participants, Tampere (EAMT 2023) had around 190 registered participants. The last in person MT Summit (Dublin, 2019) had around 300 participants. So please suggest a location that could host 400+ people for the main conference sessions, plus at least 4 conference rooms hosting parallel workshops and tutorials (100 people each), a large poster or exhibit room; and room for registration
3. Local arrangements team: local chair/co-chair, committee (identifying a coordinator to be co-opted as EAMT executive committee member), volunteer labour (e.g. students), registration handling. The local arrangements team will be responsible for activities such as arranging meeting rooms, equipment, refreshments, accommodation, on-site registration, participant internet access, the reception, the conference dinner, and working with the other chairs and the EAMT Board to develop the budget and registration materials. Indicate whether any national/regional Computational Linguistics association would be on board of the local organisation
4. Computing/wifi/audiovisual: whether there will be desktop/laptop in conference rooms and high-speed wireless Internet access, what the audiovisual facilities are
5. Food catering including breaks, reception, poster sessions and conference dinner
6. Social events including infrastructure for banquet/other social event and reception
7. Potential for local sponsorships
8. Opportunities for co-location with other meetings
9. The costs related to all of the above items, which should be indicated in the expenses spreadsheet (template provided below).

Proposals will be evaluated with respect to a number of criteria (unordered):
● Adequacy of conference and exhibit facilities for the anticipated number of registrants
● Adequacy of accommodations and food services (in a range of price categories) and proximity to the conference facilities
● Adequacy of expenses projections and expected surplus
● Appropriateness of proposed dates
● Geographical and national balance with regard to previous EACL and ACL conferences, and other major Natural Language Processing conferences held in EMEA
● Co-location with national/regional conferences
● Experience of the local arrangements team
● Local CL community support
● Local government and industry support
● Appropriateness of expected registration fees
● Accessibility of proposed site

Please send your expressions of interest electronically to the EAMT president:

Helena Moniz: helena.monizcampus.ul.pt

The EAMT  board encourages groups who intend to submit a proposal to ask questions about how to prepare the proposal.

Important Dates:

• August 11th, 2023: Deadline for bids
• August 18th, 2023: Feedback to bidders and announcement of shortlist of bidders
• August 25th, 2023: Final bids with implemented feedback
• August 30th: Final bid chosen
• September 4th-8th: MT Summit 2024 announcement (at MT Summit 2023)