Would you like to host EAMT 2027? EAMT conference

Would you like to host EAMT 2027?

Have you ever got to wondering during EAMT conferences what it would be like to host one at your own site? The organizers always seem very busy, but they are also clearly enjoying themselves. I can tell you from experience that it is an often crazy, sometimes daunting, but most of all exhilirating adventure.

The European Association for Machine Translation (EAMT) has now opened the bidding for the site of the EAMT 2027 conference. The first step is an expression of interest, in which we ask you to gather the first members of a local planning team, do some research on what a conference on your site would look like, and send us the information.

We will evaluate the expressions of interest and then select a shortlist of potential sites. If selected, we will then work with you to create a final bid with a full proposal and budget. At the end of January we make the final selection for the conference.

The right location will be in Europe, the Middle East or Africa (EMEA), will be able to host a conference of 200+ participants for 4 days during May-June 2027, and will have an active and enthusiastic group to act as the local planning team.

Expressions of interest are free-form documents that outline your ideas for a conference. They should include the following:

Information on the proposed site and conference facilities

  • Location: city
  • Proposed conference venue (university, hotel or convention centre).
    • EAMT has been growing and the last 2 conferences had 190 participants, so the suggested location needs to accommodate 200+ people for the main conference sessions plus room for registration, a large poster or exhibit room, and at least 4 conference rooms for hosting parallel workshops and tutorials on the last day (about 100 people each).
    • Computing & audiovisual facilities at the venue

Proposed conference dates

  • It should take place during May – June 2027
  • 3 days main conference + 1 day for workshops and tutorials
  • Choose dates that do not clash with other machine translation or translation studies events that might involve the same types of participants.

Catering and social events

  • Conference catering includes 2 coffee breaks + lunch for all conference days. Include a description of the service provider and their estimate of the cost per day per attendee
  • Each conference has a welcome reception on one evening and a conference dinner on another. Provide us with a description of your ideas for each along with a rough cost estimate.

Local planning team

  • Tell us what kind of team you will put together for your planning. Name the chair (or why not 2 co-chairs?) of the planning team and at least 3 other members.
  • Indicate whether any national or regional computational linguistics or translation studies associations would be on the team
  • Is it possible to have student volunteers during the conference? Include information on that.

About the cost estimates

A finalised budget is not expected at this stage, but we would like to see well-researched estimates with some level of detail on all requested estimates.

The schedule for the bidding process is:

  • December 1st, 2025: Bids submission deadline
  • December 15th , 2025: Shortlist and feedback to bidders
  • January 15th, 2026: Final bids due
  • January 30th, 2026: Final bid chosen

EAMT president Helena Moniz will serve as the conference’s General Chair and will collaborate with the local arrangements team to shape the conference.

Please send your expressions of interest to:

Do you have any questions? We’d love to hear them! Send us a mail.